It is almost the last part of the application form but it does not mean it is less important. Far from it. The evaluation demonstrates to what extent the objectives and desired outcomes were achieved at the different stages of your Erasmus+ mobility project’s lifecycle. Here is a guideline on how to prepare effective evaluation of your project.
Tip #1 Assessment plan. Systematically done evaluation can actually simplify the development of the project, completion of the application form and reporting. But you need an effective plan to simplify it. In the assessment plan define and prioritize the project objectives. It is impossible to evaluate everything. Select the areas you want to focus on. Define who will manage the evaluation of your project impact and dissemination. It is good to have a responsible person who will monitor project implementation. It might be a project coordinator or some other team member. State what you’re assessing and set concrete indicators such as examples below. In the next step choose an appropriate assessment method and tool for collecting and analysing data. After data collection analyse the results and ask yourself the right questions, e.g. what does it mean if the participants established contacts but no new partnership occurred out of the network. Act consequently, e.g. following this analysis we will organise a brainstorming session on developing new project idea and after encourage participants to write their new contacts and propose project idea to them. Additionally, you will have to present intermediary reports and final report of the project to your national agency. Having good assessment plan will help you to write efficient reports.
Tip #2 Critical events to evaluate. In order to ensure holistic evaluation, mind different levels of evaluation, short-term and long-term impact, and all stages of the project. Levels of evaluation refers to relevant people who benefits from the project: students, teachers, school, teacher training provider and other stakeholders depends on your project objectives. In some cases, you might include parents, local community or administrative staff. Usually applicants define short-term impact indicators such as number of training hours or satisfaction with the in-service training. But keep in mind the long-term impact and how will you measure and show it. Plan evaluation activities for instance 3 or 6 months after the mobility. Assess what participants of the mobility actually use in their everyday practice. Since high quality training providers assess the effectiveness of their courses as a follow-up activity after a certain period upon the course ending, you can ask them to share information with you. Plan also to evaluate different stages of the project and not just the mobility itself. Holistic evaluation covers assessment of the project management, preparation of the participants, mobility period, dissemination, and effects of the mobility after the mobility is concluded.
Tip #3 Examples of the indicators. Ideas for indicators below are adopted from the MICE-T project (www.mice-t.net)
Evidence of impact on students:
Evidence of impact on teachers:
Evidence of impact on school:
Tip #4 Tools for evaluation. Data collection methods and tools depend on the impact you want to show. Suggestions below serve as an inspiration for your project:
Tip #5 Resources and tools. British and Slovene national agencies dived deep into evaluating impact and prepare useful collection of resources and tools. You can use them freely. Download from the UK national agency.
Dutch national agency made another useful guide on preparing impact. Check it here.
Throughout the years of working as Erasmus+ KA1 course provider we gained a clear picture of how does a high quality KA1 application form looks like. We are happy to share our insights in order to increase the quality of international mobility projects in the field of teacher training.